Document digitisation and management with Artificial Intelligence
Turn physical documents and digital files into organised, searchable information, without depending on someone remembering which folder it was filed in.
Our platform combines digitisation, OCR, artificial intelligence and advanced search to analyse documents, extract information and locate content inside large volumes of files in seconds.
The problem is rarely that documents are missing. They exist, spread across cabinets, shared drives and inboxes, with no way to search inside them. Once the content of every file is searchable, finding a clause, an invoice or a case file stops being an afternoon's work.
What the platform does
Digitisation
Conversion of physical documents and scanned PDFs into processable content, so they stop being images and become usable information.
OCR
Automatic extraction of the text inside documents, including those that arrive as scans or photographs and currently appear in no search.
Interpretation with artificial intelligence
The platform does not only store documents: it analyses and interprets their content to make later searches and questions possible.
Intelligent search
Search by meaning and context, not only by exact wording. You find the right document even when you cannot recall how it was phrased.
Document management
Folders, categories, tags, metadata, users and permissions to organise the archive and control who can access what. This is the document-manager layer: it does not just store, it structures.
AI-assisted queries
Ask questions in natural language about the content of the archive and get the answer along with the source document.
Benefits for the organisation
Information found in seconds
What today means opening files one by one becomes a single search that reaches inside each document.
The paper archive stops being a blind spot
Scanned documents stop being opaque images and join the same index as everything else.
Less dependence on individual knowledge
The organisation no longer relies on one particular person remembering where each file was stored.
Access control per user
Permissions, users and categories define who can see and work with each set of documents.
Administrative work that disappears
Classifying, tagging and locating documents stops being a recurring manual task.
How we implement it
Review of the current archive
Which documents exist, in what format, which are critical, and how the team searches for them today.
Defining the structure
Folders, categories, tags, metadata, users and permissions based on how each area actually works.
Digitisation and loading
Processing of physical and digital documents, with OCR applied to anything arriving as a scan or image.
Go-live
Platform configuration, validation of search against real documents, and training for the people who will use it.
Ongoing support
Adjustments based on real usage and support during the first weeks, when the unforeseen cases appear.
Questions you can ask your archive
- Which contracts expire this month?
- Which documents mention a given supplier?
- Where does a particular clause appear?
- Which case file contains this information?
- In which document was this decision recorded?
- Which invoices belong to this period?
Use cases
Legal teams working with contracts who need to locate clauses; HR with personnel files; quality and manufacturing with technical documentation and procedures; administration with invoices and receipts; organisations building out a digital case-file system, and historical paper archives that cannot be searched today. The pattern is always the same: many documents, little search capability.
Why CoreTech
We do not hand over a tool and leave. We first review the state of the archive and how the team searches, define the structure with the areas that will use it, and stay through go-live. We also integrate the platform with the systems where information already lives, drawing on our custom development and ERP integration work.
Frequently asked questions
Let's talk about your project
Book a demo and we will show you how search behaves on documents similar to the ones your organisation handles.